Invoice Organizer and Bank Reconciliator AI
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Save hours organizing your paperwork, even if you don't manage your own accounts. Our AI tool extracts data from your invoices and cross-references your bank transactions to provide your accountant with the perfect information. This product is 100% free as a loyalty gift.
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Say goodbye to end-of-term chaos and make life easier for your accounting firm (and yourself).
We know that organizing invoices and balancing the bank is a tedious task. As a customer, we want to give you this Smart Invoicing Tool , a secure, AI-powered desktop platform that does the work for you.
Use it to suit your needs (you don't need to upload all the documentation to get the most out of it):
Just want to organize your invoices? Drag and drop your PDFs or purchase images. The tool will generate an Excel spreadsheet with all the essential information (VAT number, tax bases, VAT rates) ready to send to your accountant—no typing required.
Want to cross-reference your bank statements? Upload your bank transactions and the tool will cross-reference them with your invoices. You'll be able to easily link payments and, most importantly, instantly see which purchases you've paid for but haven't yet received an invoice for.
Do you do your own accounting? Take it a step further. If you upload your chart of accounts, the system will assign the exact account to each invoice and allow you to export the accounting entries directly to your software (ContaPlus, A3, etc.).
The more information you upload, the more comprehensive the results will be, but the tool provides value from the very first document. Everything is processed locally and privately in your browser.
Operating Manual
The tool adapts to what you need to do today. Follow the steps according to your level of use:
1. Initial Configuration (Required)
Open the tool and enter your Gemini API key (it's free and can be generated in a minute in Google AI Studio). Select the AI model (we recommend Gemini 2.5 Flash ) and click "Save and Get Started".
For confidentiality reasons , we STRONGLY RECOMMEND using the PRO version . With the free version, Gemini reserves the right to use that information, and I assume you wouldn't want that information to be made public.
- You'll see that if you run out of free tokens, you can use the API key from another account directly within the application and choose the model.
- If you're going to use it intensively, we recommend
2. Upload your Accounting Data (Optional - Only if you keep your own accounts)
Go to ERP Accounts and upload your Chart of Accounts and General Ledger in Excel format. If you only want to generate reports for your accountant, you can skip this step entirely.
3. Upload your Bank Statements (Optional - For payment tracking)
Go to Bank Statement , upload your bank's Excel file and use the wizard to specify the Date, Description and Amount columns.
4. Process your invoices (The core of the tool)
Go to Purchase (or Sales) Invoices and drag your files. Artificial Intelligence will read each document. Check that everything is correct and click "Confirm and Save". With this single step, you've already completed half of your quarterly work.
5. Magic Reconciliation (If you uploaded the bank in step 3)
Go to Reconciliation and click "Smart Reconciliation." The system will match the invoices with the bank payments. It will notify you of any missing invoices.
6. Export your work
Go to Export ERP .
If you send the data to your manager: download the CSV of Transactions .
If you import to your accounting program: download the Invoice Entries and Bank Entries .
Save hours organizing your paperwork, even if you don't manage your own accounts. Our AI tool extracts data from your invoices and cross-references your bank transactions to provide your accountant with the perfect information. This product is 100% free as a loyalty gift.
