What it does for your store
- AI-powered invoices: Drag your purchase or sales invoices in PDF or image format and get supplier, VAT number, date, bases, VAT, surcharge and IRPF without typing.
- List for your accountant. Download a CSV file with each invoice, its amount, and its bank payment, ready to send to your accountant.
- Payments without invoices, at a glance. Upload your bank statement and discover which transactions don't yet have their invoice.
- One-click reconciliation: The tool matches invoices and bank transactions; you review and link or undo manually.
- Accounting entries: If you upload your chart of accounts, assign an account to each supplier and export the invoice and bank entries.
- Free and without installation. A single file that opens in the browser; you save your session and resume it whenever you want.
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Reconciling the bank and supplier invoices with AI: what to automate and what to check Ticking off bank lines against supplier invoices is one of the most tedious tasks of the quarter. AI helps read invoices and suggest matches Read article →
Invoice Organizer and Bank Reconciliator AI
Save hours organizing your paperwork, even if you don't manage your own accounts. Our AI tool extracts data from your invoices and cross-references your bank transactions to provide your accountant with the perfect information. This product is 100% free as a loyalty gift.
Installation, updates and support
This tool is completely free and we won't be providing support. However, you can send us requests, inquiries, and bug reports; we want to keep improving it. It started as an internal personal need and has become a fantastic tool for most companies.
We have another tool designed for accountants with many more options, but we're sure you'll find it very useful.
Intelligent OCR at your own pace: Automatically extract key data from your invoices (PDF/Images). The perfect list so your accountant doesn't have to ask for clarification.
Payment and Bank Control: Upload your bank statement in CSV/Excel and discover at a glance which transactions do not yet have an associated invoice.
Easy Reconciliation: Magically links bank receipts and payments with their corresponding invoices.
Accounting Intelligence (Optional): If you upload your chart of accounts, the system will automatically assign your ERP accounts to your suppliers to generate complete journal entries.
Flexible Export: Download flat CSV listings for Excel (ideal for accounting firms) or advanced TXT files ready to import into accounting programs.
Why did we create this module?
Every quarter it's the same thing: gathering invoices, manually entering the data, and checking the bank to see which payments don't have invoices. It's tedious work that doesn't contribute anything to the business.
This tool was created to meet that need in our own work: AI reads invoices, cross-references them with bank statements, and prepares lists and entries.
Since we found it useful, we offer it for free: open it in your browser and give the organized information to your accountant.
Say goodbye to end-of-term chaos and make life easier for your accounting firm (and yourself).
We know that organizing invoices and balancing the bank is a tedious task. As a customer, we want to give you this Smart Invoicing Tool , a secure, AI-powered desktop platform that does the work for you.
Use it to suit your needs (you don't need to upload all the documentation to get the most out of it):
Just want to organize your invoices? Drag and drop your PDFs or purchase images. The tool will generate an Excel spreadsheet with all the essential information (VAT number, tax bases, VAT rates) ready to send to your accountant—no typing required.
Want to cross-reference your bank statements? Upload your bank transactions and the tool will cross-reference them with your invoices. You'll be able to easily link payments and, most importantly, instantly see which purchases you've paid for but haven't yet received an invoice for.
Do you do your own accounting? Take it a step further. If you upload your chart of accounts, the system will assign the exact account to each invoice and allow you to export the accounting entries directly to your software (ContaPlus, A3, etc.).
The more information you upload, the more comprehensive the results will be, but the tool provides value from the very first document. Everything is processed locally and privately in your browser.
Operating Manual
The tool adapts to what you need to do today. Follow the steps according to your level of use:
1. Initial Configuration (Required)
Open the tool and enter your Gemini API key (it's free and can be generated in a minute in Google AI Studio). Select the AI model (we recommend Gemini 2.5 Flash ) and click "Save and Get Started".
For confidentiality reasons , we STRONGLY RECOMMEND using the PRO version . With the free version, Gemini reserves the right to use that information, and I assume you wouldn't want that information to be made public.
- You'll see that if you run out of free tokens, you can use the API key from another account directly within the application and choose the model.
- If you're going to use it intensively, we recommend
2. Upload your Accounting Data (Optional - Only if you keep your own accounts)
Go to ERP Accounts and upload your Chart of Accounts and General Ledger in Excel format. If you only want to generate reports for your accountant, you can skip this step entirely.
3. Upload your Bank Statements (Optional - For payment tracking)
Go to Bank Statement , upload your bank's Excel file and use the wizard to specify the Date, Description and Amount columns.
4. Process your invoices (The core of the tool)
Go to Purchase (or Sales) Invoices and drag your files. Artificial Intelligence will read each document. Check that everything is correct and click "Confirm and Save". With this single step, you've already completed half of your quarterly work.
5. Magic Reconciliation (If you uploaded the bank in step 3)
Go to Reconciliation and click "Smart Reconciliation." The system will match the invoices with the bank payments. It will notify you of any missing invoices.
6. Export your work
Go to Export ERP .
If you send the data to your manager: download the CSV of Transactions .
If you import to your accounting program: download the Invoice Entries and Bank Entries .
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| Guy | Free web tool in a single HTML file; it is not a PrestaShop module |
|---|---|
| It works on | Your browser, without installing anything; needs an internet connection |
| Requirements | A Google Gemini API key, which is created in Google AI Studio |
| Languages included | Spanish |
| Your data | They are stored in your browser; each invoice is sent to Google Gemini to be read (with a free key, Google can use that data) |
| It matters | Invoices in PDF, JPG or PNG format (sales invoices can also be batched from Excel or CSV); bank statements, chart of accounts and general ledger in Excel or CSV format |
| Export | CSV files of transactions for your accounting firm and TXT files of invoices and bank statements |
| Sessions | You save your work to a file and retrieve it whenever you want. |
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